AI rollout program · for teams of 10–200

Team AI Adoption Newcastle

A structured 6–8 week program that gets your whole Newcastle team genuinely using AI — not just the early adopters. Adoption assessment, an internal champions program, tooling rollout, governance, and measured results. Led by Rye Smith, Australia's Claude Ambassador.

Book a CallHow the program works
6–8 week program
Workshops + coaching + async
Champions program included
On-site Newcastle or hybrid
Led by Claude Ambassador for Australia · Rye Smith
Why a program, not a workshop

Most AI training reaches the keen 20%

Getting a whole team to genuinely adopt AI is a change problem, not a training problem. This program is built to reach everyone — and to prove it worked.

Reaches the whole team, not just early adopters

One-off workshops light up the keen 20%. A structured program — with champions, cadence and measurement — pulls the other 80% along too.

Governance built in, not bolted on

An acceptable-use policy, data-handling rules and approval workflows so legal and security are comfortable and your team can move fast.

Adoption you can actually measure

We baseline usage in week one and report against it. You get dashboards and a 90-day review — not a vague sense that 'people are using AI now'.

An internal champion network

We train champions across your departments so support is desk-side and peer-led. Momentum outlasts the engagement.

The program

Five phases, 6–8 weeks

A structured rollout delivered on-site in Newcastle or hybrid — a mix of workshops, hands-on coaching and async support. Every phase produces something concrete.

Phase 1

Adoption Assessment

Week 1

We start by mapping where your team actually is — not where you assume it is.

  • Current-state audit across every department in scope
  • Tool inventory: what's already in use, sanctioned and shadow
  • Skills baseline survey — confidence, frequency, real usage
  • Blocker analysis: the policy, technical and cultural friction points
  • A prioritised adoption roadmap scoped to your team

Phase 2

Champions Program

Weeks 2–3

Adoption sticks when it spreads peer-to-peer — so we build your internal champion network.

  • Selecting AI champions across functions and seniority levels
  • Intensive champion training — deeper than the rest of the team
  • Equipping champions to run desk-side support and clinics
  • A champion playbook: prompts, use cases, escalation paths
  • Monthly champion cadence so momentum outlasts the program

Phase 3

Tooling Rollout

Weeks 3–5

The practical plumbing — getting the right AI tools into the right hands, configured properly.

  • Claude and AI tool setup, licensing and access provisioning
  • Projects configured with your brand voice, templates and context
  • Integrations with the systems your team already works in
  • Role-based rollout sequencing so no one is left behind
  • Hands-on workshops tied to each team's real workflows

Phase 4

Governance & Policy

Weeks 5–6

A clear, practical framework that lets your team move fast without creating risk.

  • An acceptable-use policy written for your organisation
  • Data handling rules — what can and can't go into a prompt
  • Approval workflows for higher-risk or external-facing output
  • Risk guardrails, review rituals and hallucination checks
  • Sign-off pathway with legal, security and leadership

Phase 5

Embed & Measure

Weeks 7–8

We turn a rollout into a habit — and prove the uplift with real numbers.

  • A sustainable training cadence for new starters and refreshers
  • Adoption metrics dashboards — usage, depth and outcomes
  • A 90-day review against the Phase 1 baseline
  • Identifying the next wave of high-value use cases
  • A handover plan so your champions can sustain momentum
Newcastle context

Why Newcastle organisations need a structured rollout

Newcastle has rebuilt its economy, and the organisations that drove that shift are exactly the ones that benefit from a structured AI rollout. The professional-services firms and corporate teams in the Newcastle CBD and the Honeysuckle precinct, the energy and engineering companies managing the region's transition beyond coal, and the technology and creative businesses growing around the University of Newcastle all run teams that have outgrown ad-hoc ways of working. A one-day workshop fits a handful of people; an organisation transforming its operations needs a program that reaches the whole team.

Newcastle's position shapes the case for a program. Close enough to Sydney to feel the competitive pressure but with its own distinct, lower-cost business base, Newcastle organisations are growing and attracting talent relocating from the city — which means teams blend long-standing local staff with new arrivals who learned different habits. Bringing that mix to a consistent standard takes an internal champions network and a sustainable training cadence, not a one-off. For energy and engineering teams handling project and client data, the governance phase keeps a rollout on solid ground.

A Team AI Adoption program for a Newcastle organisation starts with a current-state assessment across your team, builds an internal champions network so support is desk-side, rolls tooling out by role, and produces an acceptable-use and data-handling framework your leadership can sign off. Delivered on-site in the Newcastle CBD or the Honeysuckle precinct, or hybrid, over 6 to 8 weeks — with adoption dashboards and a 90-day review so leadership can prove the uplift.

Rye Smith — Claude Ambassador for Australia
Claude Ambassador AU
Your trainer

Rye Smith

Claude Ambassador for Australia & Lead Workshop Trainer

Rye is Australia's Claude Ambassador and an AI strategist who has helped thousands of professionals understand and ship with Claude. He runs hands-on, classroom-style workshops in every capital city — demystifying Claude Code, Claude Coworker, and the agentic workflows that are reshaping how Australian teams work.

  • Claude Ambassador for Australia

    Anthropic-recognised community lead

  • Certified Claude Code trainer

    Hands-on agentic workflows since 2024

  • n8n Ambassador (APAC)

    Cross-tool automation expert

  • 1,000+ professionals trained

    Workshops in 11 Australian cities

Workshops in Sydney, Melbourne, Brisbane, Adelaide, Perth, Canberra, Hobart, Darwin, Gold Coast, Newcastle & Auckland.
Book a CallSee workshop calendar
At a glance

Program details

Duration

6–8 week program

Format

Workshops + coaching + async

Team size

10–200 people

Delivery

On-site Newcastle or hybrid

Outcome

Measured adoption uplift

Includes

Champions program

Just need a one-day team workshop?

If a full rollout program is more than you need right now, our Claude Coworker workshop in Newcastle is a focused one-day option for getting a team started.

Claude Coworker in Newcastle
FAQs

Frequently asked questions

How much does a Team AI Adoption program cost in Newcastle?+
Programs start From A$8,500 and are custom-scoped to your team. The final figure depends on team size, the number of departments in scope, and how much governance and integration work is involved. We scope every engagement on a discovery call and send a fixed-price proposal before anything is committed — there are no per-seat charges.
How is this different from a one-day AI workshop?+
A workshop teaches a room of people for a day. A Team AI Adoption program changes how a whole organisation works over 6–8 weeks. It includes a current-state assessment, an internal champions network, the tooling rollout, a governance and acceptable-use policy, and adoption measurement. Workshops are a component — the program is the system that makes the change stick.
What size team is this designed for?+
We run programs for teams and organisations of roughly 10 to 200 people. Below 10, a workshop is usually a better fit. Above 200, we phase the rollout department by department. Most clients engage us at the team, division or whole-of-organisation level.
Do we need to have chosen an AI tool already?+
No. Tool selection is part of Phase 1. We're Claude specialists and Rye is Australia's Claude Ambassador, but the assessment is vendor-honest — we'll recommend the tooling that fits your security posture, budget and workflows, and we don't take referral commissions.
How do you measure whether adoption actually worked?+
We baseline your team's AI usage, confidence and workflows in Phase 1, then report against that baseline. You get adoption dashboards through the program and a formal 90-day review covering usage depth, workflow change and outcomes — so the result is evidence, not anecdote.
Can our organisation expense the program?+
Yes. We issue tax invoices with a full GST breakdown to your company name and ABN, and can stage payment across the program. We're happy to provide a detailed quote and scope document for finance or procurement sign-off before you commit.
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Ready to roll AI out across your Newcastle team?

A 6–8 week program · on-site Newcastle CBD or hybrid · champions, governance and measured adoption.

From A$8,500 per program · custom-scoped to your team size and goals. Book a call and we'll scope it with you.

Book a CallHow the program works