AI rollout program · for teams of 10–200

Team AI Adoption Melbourne

A structured 6–8 week program that gets your whole Melbourne team genuinely using AI — not just the early adopters. Adoption assessment, an internal champions program, tooling rollout, governance, and measured results. Led by Rye Smith, Australia's Claude Ambassador.

Book a CallHow the program works
6–8 week program
Workshops + coaching + async
Champions program included
On-site Melbourne or hybrid
Led by Claude Ambassador for Australia · Rye Smith
Why a program, not a workshop

Most AI training reaches the keen 20%

Getting a whole team to genuinely adopt AI is a change problem, not a training problem. This program is built to reach everyone — and to prove it worked.

Reaches the whole team, not just early adopters

One-off workshops light up the keen 20%. A structured program — with champions, cadence and measurement — pulls the other 80% along too.

Governance built in, not bolted on

An acceptable-use policy, data-handling rules and approval workflows so legal and security are comfortable and your team can move fast.

Adoption you can actually measure

We baseline usage in week one and report against it. You get dashboards and a 90-day review — not a vague sense that 'people are using AI now'.

An internal champion network

We train champions across your departments so support is desk-side and peer-led. Momentum outlasts the engagement.

The program

Five phases, 6–8 weeks

A structured rollout delivered on-site in Melbourne or hybrid — a mix of workshops, hands-on coaching and async support. Every phase produces something concrete.

Phase 1

Adoption Assessment

Week 1

We start by mapping where your team actually is — not where you assume it is.

  • Current-state audit across every department in scope
  • Tool inventory: what's already in use, sanctioned and shadow
  • Skills baseline survey — confidence, frequency, real usage
  • Blocker analysis: the policy, technical and cultural friction points
  • A prioritised adoption roadmap scoped to your team

Phase 2

Champions Program

Weeks 2–3

Adoption sticks when it spreads peer-to-peer — so we build your internal champion network.

  • Selecting AI champions across functions and seniority levels
  • Intensive champion training — deeper than the rest of the team
  • Equipping champions to run desk-side support and clinics
  • A champion playbook: prompts, use cases, escalation paths
  • Monthly champion cadence so momentum outlasts the program

Phase 3

Tooling Rollout

Weeks 3–5

The practical plumbing — getting the right AI tools into the right hands, configured properly.

  • Claude and AI tool setup, licensing and access provisioning
  • Projects configured with your brand voice, templates and context
  • Integrations with the systems your team already works in
  • Role-based rollout sequencing so no one is left behind
  • Hands-on workshops tied to each team's real workflows

Phase 4

Governance & Policy

Weeks 5–6

A clear, practical framework that lets your team move fast without creating risk.

  • An acceptable-use policy written for your organisation
  • Data handling rules — what can and can't go into a prompt
  • Approval workflows for higher-risk or external-facing output
  • Risk guardrails, review rituals and hallucination checks
  • Sign-off pathway with legal, security and leadership

Phase 5

Embed & Measure

Weeks 7–8

We turn a rollout into a habit — and prove the uplift with real numbers.

  • A sustainable training cadence for new starters and refreshers
  • Adoption metrics dashboards — usage, depth and outcomes
  • A 90-day review against the Phase 1 baseline
  • Identifying the next wave of high-value use cases
  • A handover plan so your champions can sustain momentum
Melbourne context

Why Melbourne organisations need a structured rollout

Melbourne is the operations capital of Australian finance and insurance, and that is precisely the kind of organisation where AI adoption either spreads properly or stalls. The big banks, super funds and insurers headquartered along Collins Street and in Docklands run large claims, underwriting, compliance and customer-operations teams — hundreds of people doing structured, document-heavy work. A one-day workshop barely touches a team that size. A structured program with an internal champions network is the only thing that moves the whole floor, not just the analysts who were already experimenting on the weekend.

The pressure on these teams is real and specific. Finance and insurance operations leaders in Melbourne are managing tighter margins, an ageing core-systems estate, and a regulator that expects every customer-facing decision to be explainable. That makes the governance phase non-negotiable — an acceptable-use policy, clear data-handling rules for what can go into a prompt, and approval workflows for anything customer-facing. It is also why Melbourne's professional-services firms in the legal precinct around William Street and the consultancies across the CBD need adoption done as a managed program rather than a free-for-all.

A Team AI Adoption program for a Melbourne organisation starts by assessing the current state across your operations, claims or advice teams, builds champions inside each function, rolls tooling out by role, and produces a governance framework your risk and compliance functions can sign off. Delivered on-site in the Melbourne CBD or Docklands, or hybrid, over 6 to 8 weeks — with adoption dashboards and a 90-day review so you can show the board a measurable uplift, not an anecdote.

Rye Smith — Claude Ambassador for Australia
Claude Ambassador AU
Your trainer

Rye Smith

Claude Ambassador for Australia & Lead Workshop Trainer

Rye is Australia's Claude Ambassador and an AI strategist who has helped thousands of professionals understand and ship with Claude. He runs hands-on, classroom-style workshops in every capital city — demystifying Claude Code, Claude Coworker, and the agentic workflows that are reshaping how Australian teams work.

  • Claude Ambassador for Australia

    Anthropic-recognised community lead

  • Certified Claude Code trainer

    Hands-on agentic workflows since 2024

  • n8n Ambassador (APAC)

    Cross-tool automation expert

  • 1,000+ professionals trained

    Workshops in 11 Australian cities

Workshops in Sydney, Melbourne, Brisbane, Adelaide, Perth, Canberra, Hobart, Darwin, Gold Coast, Newcastle & Auckland.
Book a CallSee workshop calendar
At a glance

Program details

Duration

6–8 week program

Format

Workshops + coaching + async

Team size

10–200 people

Delivery

On-site Melbourne or hybrid

Outcome

Measured adoption uplift

Includes

Champions program

Just need a one-day team workshop?

If a full rollout program is more than you need right now, our Claude Coworker workshop in Melbourne is a focused one-day option for getting a team started.

Claude Coworker in Melbourne
FAQs

Frequently asked questions

How much does a Team AI Adoption program cost in Melbourne?+
Programs start From A$8,500 and are custom-scoped to your team. The final figure depends on team size, the number of departments in scope, and how much governance and integration work is involved. We scope every engagement on a discovery call and send a fixed-price proposal before anything is committed — there are no per-seat charges.
How is this different from a one-day AI workshop?+
A workshop teaches a room of people for a day. A Team AI Adoption program changes how a whole organisation works over 6–8 weeks. It includes a current-state assessment, an internal champions network, the tooling rollout, a governance and acceptable-use policy, and adoption measurement. Workshops are a component — the program is the system that makes the change stick.
What size team is this designed for?+
We run programs for teams and organisations of roughly 10 to 200 people. Below 10, a workshop is usually a better fit. Above 200, we phase the rollout department by department. Most clients engage us at the team, division or whole-of-organisation level.
Do we need to have chosen an AI tool already?+
No. Tool selection is part of Phase 1. We're Claude specialists and Rye is Australia's Claude Ambassador, but the assessment is vendor-honest — we'll recommend the tooling that fits your security posture, budget and workflows, and we don't take referral commissions.
How do you measure whether adoption actually worked?+
We baseline your team's AI usage, confidence and workflows in Phase 1, then report against that baseline. You get adoption dashboards through the program and a formal 90-day review covering usage depth, workflow change and outcomes — so the result is evidence, not anecdote.
Can our organisation expense the program?+
Yes. We issue tax invoices with a full GST breakdown to your company name and ABN, and can stage payment across the program. We're happy to provide a detailed quote and scope document for finance or procurement sign-off before you commit.
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Ready to roll AI out across your Melbourne team?

A 6–8 week program · on-site Melbourne CBD or hybrid · champions, governance and measured adoption.

From A$8,500 per program · custom-scoped to your team size and goals. Book a call and we'll scope it with you.

Book a CallHow the program works